ABA therapy providers deserve billing support they can count on.
At AIM RCM Solutions, we handle ABA coding, authorizations, and claims work so your team can focus on care—while your revenue stays steady and predictable.
Running an ABA program comes with challenges—strict documentation, changing payer rules, and denied claims that slow down payments. Our team removes these barriers by handling everything from benefits checks to claim follow-up.
For over a decade, we’ve helped ABA providers receive steady reimbursements and reduce unpaid claims. With certified coders and ABA billing specialists, we make sure your sessions translate into timely payments.
From prior auth to collections, we cover every step.
Resolve coding or modifier errors quickly and prevent repeats.
Monitor claim status anytime through our portal.
We measure results and continue until issues are solved.
95% of denials resolved through strong appeals.
Whether you’re starting fresh or streamlining an existing practice. We help you boost revenue, cut costs, and refocus on what matters most: patient care.
ABA billing is what keeps the business side of your practice running. Our job is to take care of the numbers so you can focus on care.
1. Confirm if the plan covers ABA, including limits and exclusions
2. Check in-network status and any referral needs
3. Let families know what their out-of-pocket costs will be
1. Handle all paperwork for medical necessity approvals
2. Keep track of units, dates, and renewals so treatment isn’t delayed
3. Submit re-auth requests before old ones expire
1. Use the correct CPT codes and modifiers for every service
2. Match diagnosis codes with treatment plans accurately
3. Help your team record notes the way payers require
1. Send claims on time and in the right format
2. Watch for payer responses and fix issues quickly
3. Record payments and match them with EOBs
1. Find the reason for each denial and fix it
2. Resubmit with proper documentation
3. File appeals when needed and stop the same errors from repeating
1. Share monthly reports showing collections and denial patterns
2. Explain results in plain language, not just numbers
3. Give your staff clear steps they can act on right away
ABA therapists trust AIM RCM Solutions because we know the ins and outs of ABA billing. From authorizations and coding to denial prevention and faster reimbursements, we manage the details that impact your revenue. With accurate processes and clear support, we keep your billing on track so you can focus fully on patient care.
Our team focuses only on ABA billing—no distractions. We understand the unique codes, documentation rules, and authorization requirements that others often miss. This knowledge leads to cleaner claims and faster payments for your practice.
While the industry average hovers around 70%, our clients see nearly 99% of claims approved on the first try. Careful claim prep and proactive checks help us catch errors before payers do.
Waiting months for reimbursement is frustrating. With our workflows and payer partnerships, most ABA clinics get paid in days—not weeks—improving cash flow and stability.
We’ve built a system designed for ABA practices that stops most denials before they happen. By addressing common issues upfront, our clients see up to 78% fewer denials and less time wasted on resubmissions.
Insurance rules change constantly. We stay current with regulations and coding updates, protecting your practice from audits while ensuring every claim is handled ethically.
Stay in control with our HIPAA-compliant portal. You can track claims in real time, view financial reports, and check your revenue cycle health anytime with just a few clicks.
Every practice works with a billing specialist who knows your team, your payers, and your goals. You always have a direct contact who can answer questions and support your success.
No need to change software. Our system connects with the EMR you already use, cutting down on duplicate entry and saving your staff hours of admin work every week.
On average, practices working with us see up to 30% more revenue. These results come from catching missed opportunities, reducing denials, and making sure every claim is handled correctly.
Providing ABA therapy services is rewarding, but many practices lose their revenue due to errors in their medical billing and coding. With time, these errors turn into billing headaches that chip away at your revenue and your peace of mind.
Let’s break down the most common ABA billing challenges. And see how specialized billing support from ABA Therapy Billing Services and Collections Company can resolve them.
ABA billing codes and insurance requirements frequently shift. Missing updates can lead to claim rejections or underbilling.
It happens. When you’re focused on client care, it’s easy to skip a time note or forget a progress update. Even tiny gaps in paperwork can hold up payments for weeks.
Delays in prior authorization approvals stall services and payments. Calling insurers, resending forms, worrying about coverage gaps… it’s a time sink that pulls you away from your clients.
Errors like incorrect patient details, mismatched codes, or missing provider signatures result in denials that drain resources to fix.
ABA isn’t one-size-fits-all. General billers might miss nuances like timed units, specific modifiers, or how insurers interpret “medical necessity” for autism care. This leads to underpayments.
ABA billing codes and insurance requirements frequently shift. Missing updates can lead to claim rejections or underbilling.
ABA billing specialists review documentation for accuracy & completeness, flagging gaps before claims are submitted. This reduces denials tied to paperwork issues.
ABA billing service providers have a proactive authorization management that ensures treatment plans and progress reports are submitted early, with follow-ups to avoid lapses in coverage.
ABA billing companies catch errors upfront (like a second set of eyes) and fix denied claims fast. Plus, they’ll tell you why it happened, so it doesn’t repeat.
Dedicated ABA billers understand these intricacies, ensuring claims meet each insurer’s criteria for timely, full reimbursement.
ABA medical billing company streamlines submissions, tracks every claim in real time, and gently hassles insurers about delays. Predictable cash flow = less financial anxiety.
With over a decade of dedicated ABA billing experience, AIM RCM Solutions knows how to turn complex requirements into accurate claims that payers respect. Every session you deliver is carefully documented and coded so your practice receives full reimbursement without delays.
Why ABA providers choose us
Certified coders with advanced ABA training who understand the details of therapy billing
Deep knowledge of insurance rules across all major payers to ensure smooth claim approval
Strict compliance with federal standards, privacy laws, and regional ABA regulations
Direct collaboration with specialists who recognize and address the unique challenges of ABA services
Our certified coders apply the right CPT codes, modifiers, and diagnoses, ensuring every claim matches payer rules and avoids costly rejections.
We follow HIPAA, CMS, and state Medicaid standards with certified coders, keeping your claims compliant, audit-ready, and safe from penalties.
From United to Medicaid, every payer has unique policies. We prepare claims to meet each insurer’s rules so your services are reimbursed smoothly.
We prevent lost revenue by coding group sessions, BCBA meetings, and concurrent services correctly capturing the full value of your work.
Our coders adapt to your workflow with tools like Central Reach and Catalyst, applying ABA-specific knowledge to reflect your clinical work accurately.
Getting paid by insurance shouldn’t feel like another full-time job. That’s why AIM RCM Solutions steps in to take care of the process for ABA providers nationwide. We confirm patient coverage before care begins, handle the paperwork insurers require, and follow claims through until payment is received. The result—fewer surprises, fewer denials, and a steady flow of revenue you can depend on.
Medicare’s MIPS program directly affects ABA reimbursements, and missing benchmarks can cost your practice revenue. AIM RCM Solutions helps you stay compliant, meet reporting deadlines, and capture up to 9% more in payments.
Our specialized consultancy helps ABA practices streamline their revenue cycle management, including patient billing, claims submission, denials management, and accounts receivable. We provide customized solutions designed to maximize reimbursements and guide your practice toward sustainable revenue growth.
AIM RCM Solutions has years of experience providing top-notch ABA billing, coding, and revenue cycle management services. Outsourcing to us allows you to focus on patient care while we handle all your billing needs. Our team stays up-to-date on the latest ABA coding guidelines to ensure maximum reimbursement.
AIM RCM Solutions specializes solely in ABA billing and coding. Our entire team has expertise in autism spectrum disorders and ABA therapies. We understand the nuances of coding and billing for ABA services to get claims paid quickly and accurately.
We help ABA practices boost revenue in multiple ways. Our billing team achieves a high claims acceptance rate, increasing reimbursement. We also provide advanced analytics on reimbursement trends so you can optimize your business. Additionally, we offer credentialing services to help you contract with more insurers.
Yes, we can integrate seamlessly with all major ABA EHRs and PM systems. Our platform includes APIs to connect with your current software. This allows for smooth data transfer and access to real-time claim status.
We verify patient eligibility, gather documentation from your EHR, code claims per ABA guidelines, submit to payers, follow up on unpaid claims, and appeal denials. You get regular status updates throughout the revenue cycle.
We utilize top-tier data security including encryption, role-based access control, and HIPAA compliance monitoring. Our systems and staff undergo routine security audits to ensure PHI protection. We can sign a Business Associate Agreement as well.
