Billing in behavioral health isn’t always simple—psychiatry, therapy, and substance use treatment each come with their own rules. At AIM RCM Solutions, we handle the billing work that can slow you down. We make sure your claims are accurate and accepted on time, so you can stop stressing over paperwork and focus on what matters most—helping your patients.
We handle billing for psychiatric evaluations, therapy sessions, psychological testing, and medication management. Our team understands the unique codes used in psychiatry and psychology, helping providers get paid correctly for every service delivered.
Integrated Care Management (ICM) billing requires careful coordination across providers. We manage claims for behavioral health assessments and care coordination, especially for patients with psychiatric or substance use needs in primary care settings.
Billing for substance use treatment often involves strict coding and payer rules. We manage claims for prevention, diagnosis, and treatment services, using the correct codes such as H0001, H0020, and H0050. Our goal is to help providers reduce denials and keep reimbursements steady.
Collaborative Care Model (CoCM) billing covers team-based mental health treatment in primary care. We oversee claims for services involving a primary care provider, a behavioral health professional, and a psychiatric consultant—making sure all participants’ work is billed correctly.
From depression and anxiety to bipolar disorder and schizophrenia, mental health billing can be complex. We manage claims for diagnosis and treatment services, applying codes like 90785, 90837, and 90853 to ensure providers are reimbursed accurately.
Behavioral specialists provide essential services such as ABA therapy, functional assessments, and behavior intervention plans. We process claims for these services with accuracy, using codes like 0362T, 0373T, and 97172, so specialists can focus on patient care.
Managing care and billing doesn’t have to be complicated. Our EMR and billing system keeps everything in one place, helping your team stay organized and giving clients a smoother experience.
Get instant alerts for missing details, allergies, or medication conflicts so you can make safer choices with confidence.
See clients online through secure video sessions and share notes or documents with them during visits.
View clear reports on revenue, appointments, and satisfaction, making it easier to track progress and spot improvements.
Clients can schedule visits, review records, and pay bills online, cutting down on calls and paperwork.
Handle invoices, claims, and payments in the same system, with built-in checks that reduce denials and delays.
Billing shouldn’t hold your practice back. At AIM RCM Solutions, we take care of the entire revenue cycle for behavioral health providers—from the first patient visit to the final payment. Our goal is simple: fewer billing headaches for you, and a smoother experience for your patients.
We check insurance details up front so you know exactly what’s covered. This prevents unexpected denials and gives you and your patients clarity before care begins.
No more chasing payments. We file your claims correctly and keep track of them until they’re paid, answering payer requests along the way to speed things up.
Our coders follow the right rules and use the correct codes every time. This lowers the chance of errors, keeps you compliant, and ensures you’re paid fairly for your work.
Billing can be stressful for clients we make it clear and easy to understand. By keeping the process transparent, we help you build trust and long-lasting relationships with your patients.
Late payments and claim delays can weigh down your practice. That’s why our payment collection service is built to keep things simple, clear, and reliable—for you and for your patients.
Before a session starts, we confirm your patients’ insurance coverage and benefits. This way, you know what’s covered up front and avoid the stress of denials later.
We handle copays, deductibles, and coinsurance at the time of service. This keeps your cash flow steady and prevents balances from piling up.
Our team submits claims electronically, keeps track of their status, and follows up with payers when needed. That means faster payments without you chasing them down.
Every month, we send patients easy-to-read statements with their balances and payment options. It’s clear, friendly, and helps patients stay on top of their bills.
Getting coding right is one of the biggest challenges in behavioral health billing. Our team knows the codes inside and out, making sure your services are recorded accurately so you’re paid fairly for the work you do.
These codes identify patient diagnoses. In behavioral health, that can mean anything from epilepsy (G40.9) to concussion (S06.0X0A) to depression and other mental health conditions. Using the right code helps prevent denials and keeps claims moving forward.
CPT codes describe the care you provide—therapy sessions, testing, evaluations, and more. For example, 90834 is used for a 45-minute individual therapy session. Our coders make sure your clinical work is reflected correctly on every claim.
When services or supplies don’t fall under CPT, HCPCS codes step in. These cover things like counseling, behavior assessments, and care management. For instance, H0004 represents 15 minutes of behavioral health counseling.
DSM-5 codes are tied to mental health diagnoses and often link back to ICD-10. An example is F32.9 for major depressive disorder, single episode. We use these codes carefully so your documentation matches clinical and billing requirements.
These codes capture services that connect behavior to physical health—like interventions that help patients manage chronic conditions. They ensure the time you spend on this important work is reimbursed properly.
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Behavioral health billing covers psychiatry, psychotherapy, group therapy, family counseling, and substance use treatment. Coverage varies by insurer, so benefit checks are essential.
Private insurance may set session limits, Medicaid often requires prior authorizations, and Medicare follows strict coding and MIPS reporting. Knowing the rules helps reduce denials.
CPT codes like 90791 (psychiatric eval), 90834 (therapy, 45 min), and 90853 (group therapy) are widely used. Common ICD-10 codes include F32.9 (depression) and F41.9 (anxiety). Accurate coding ensures faster payment.
Claims require clear session notes with time, type, diagnosis, treatment plan, and progress updates. For medication management, record dosage and patient response to support medical necessity.
Yes, most insurers reimburse telehealth at the same rate if you use the right modifier (95) and place-of-service code. Always verify payer rules.
It means services are clinically required for the patient’s condition. Proof comes from accurate diagnoses, treatment goals, and detailed progress notes.
Many payers need authorization before therapy or substance use treatment starts. Renewals are required after set visit limits, with updated documentation.
